Being a meeting or event planner can be extremely rewarding, although it can also be exhausting. These roles have been listed as some of the top five most stressful jobs, with some organizers working up to 20-hour days. This is why business meeting planning software can be essential.
The importance of having the right meeting planning software
Having the right business meeting planning software can make a world of difference. A set of event and meeting management tools will not only save you time taking care of logistics it can also improve productivity and create the best meeting and events.
With many meetings and events already moving back to in-person, a majority of countries still have COVID regulations and travel restrictions in place. That is why having a tool with all the updated data is essential to make sure your next meeting or event goes smoothly.
Meeting planning can be drain on resources
Productivity and efficiency are crucial components for any successful business. However, with companies spending approximately $100 billion per year on meetings and conventions in the United States alone, it's clear that meeting planning can be a significant drain on resources. In fact, for many organizations, this spend can represent up to 4% of their annual revenue.
Despite this significant investment, many companies have no way of accurately tracking their meeting spend or understanding where their resources are being allocated. This lack of insight can make it difficult for businesses to identify areas where they can optimize and streamline their processes.
Fortunately, with the help of a meeting planning software, organizations can reduce the time and resources required for meeting planning and free up valuable resources for other critical business operations. By automating the process of scheduling, organizing, and tracking meetings, companies can achieve significant gains in productivity and efficiency.
Moreover, a meeting planning software can provide businesses with valuable data and insights into their meeting spend, enabling them to make more informed decisions and optimize their meeting planning processes to achieve better results. With less time spent on meeting planning, companies can focus on what really matters - growing their business and driving success.
Read more about how TROOP can provide data-driven insights in our best travel management software blog.
Does this apply to small business meetings?
The situation is even worse when it comes to small meetings, as these are the intimate sales meetings and offsite events for training employees, recruiting talent, setting strategy and celebrating team successes.
Using business meeting software removes the heavy lift
Many of these gatherings are booked independently by managers and executive assistants throughout the company, not routed through a centralized meeting department. And of course, many organizations don’t use any business meeting planning software, which makes the process long and tedious, all based on manual research and opinions.
In a similar vein, the goal is also likely to be achieving a sustainable approach to travel and meetings, even when you don’t have a large budget. Read our blog, how to support sustainable travel and meetings when you don’t have a budget to learn strategies to efficiently manage such endeavours while upholding environmental responsibility.
Meeting planning ends up being an almost random process where there is no efficiency.
Is there any tool that can help meeting planners meet their productivity goals?
Maximizing Productivity: Spend less time on meeting planning with TROOP
TROOP is a meeting planning software on a mission to reinvent meeting planning, taking what is an inefficient process today and making it simple and quick for anyone.
The platform powers decisions for global organizations across multiple industries by providing all the data required to make the best decision on how to meet, be it Covid related restrictions, costs of travel and accommodations, the environmental impact or the travel experience such as needing a visa or taking a stopover flight. It provides up to date data to make the right decision on whether to meet in person, virtually or in a hybrid format, which is a must have for companies nowadays.
For further reading on how TROOP can help with meeting planning cost savings read our blog 3 reasons company travel planning software is cost-effective.
Besides, the platform also takes into account staff wellness, which is key to optimizing performance in today's workforce. It helps meeting planners understand the range of timezones people are attending and the time spent traveling to attend the meeting, which allows for more thoughtful scheduling of the meeting and choice of location.
Do you want to know more about TROOP? Let's have a conversation.