Corporate Group Travel Case Study: 41 Travelers from 31 Different Locations

It is time again for a new corporate group travel case study. So far, we have shared the following case studies in our blog:

  • Virtual Team meeting: 10 travelers from 6 locations – It is cheaper to bring 10 people for a one week workshop to Johannesburg than 5 of them to Washington where the half of the group is based.
  • Visa Free Travel Case Study – If the TroopTravel team would meet day after tomorrow, the cheapest location would be Barcelona but it requires a visa for our South African Co-founder. If we want to meet without any visa hassle, Dublin would be the best place and it is only about 100 EUR more expensive than Barcelona.
  • 2 Travelers from Madrid and Barcelona – It can be cheaper by up to 40% if both travelers meet in Ibiza or Mallorca rather than one of them flying to each other.
  • 2 Travelers from Hamburg and Munich – Both can save up to 40% on travel by meeting in Milan rather one of them travelling to the other.
  • 17 travelers from 13 locations want to meet in Africa. They can save up to 25% by meeting in Cairo rather than Nairobi.

For showcasing our disruptive innovation at the Business Travel Show, we are sharing a new corporate group travel case study which brings Flights, Hotels and Visa requirements together.

The Corporate Group Travel Case Study – 41 Travelers from 31 Locations

Initial Request:

Find a good meeting location for this group of 41 travelers from 31 different locations

Search Criteria:

  • Travel Period: February 2019
  • Balance costexperience and ease of travel
  • Previous meetings have been held in Washington DC, Los Angeles, Chicago, New Orleans – Group is would like to consider locations outside of US
  • Stay within budget from previous events

Corporate Group Travel Details – Starting Locations

Australia
Adelaide
Brisbane
Melbourne (x2)
Canada
Calgary (x2)
Toronto (x3)
China
Shanghai
Colombia
Bogota
Germany
Dusseldorf
India
Jaipur
New Delhi
Japan
Osaka
Malaysia
Kuala Lumpur (x2)
Mexico
Mexico City (x2)
Nepal

Kathmandu
Nicaragua
Managua
South Africa
Cape Town
Switzerland
Zurich
United Arab Emirates
Dubai
United Kingdom
London
United States
Atlanta, GA
Buffalo, NY
Chicago, IL
Cleveland, OH
Hartford, CN
Dallas, TX (x2)
Denver, CO
Miami, FL
Portland, OR
San Diego, CA
San Francisco, CA (x3)
Washington, DC (x2)

Client’s Pre-Selected Meeting Locations to Compare

  • Amsterdam Netherlands
  • Cancun Mexico
  • Dubai United Arab Emirates
  • Ibiza Spain
  • Singapore Singapore
  • Washington DC United States

TroopTravel added Locations

Criteria: cost effective locations outside of US with high rating on experience but not too exotic

  • Barcelona Spain
  • Rome Italy
  • Madrid Spain
  • Istanbul Turkey
  • Bali Indonesia
  • Nice France
  • Palma Spain

Corporate Group Travel Case Study Results – Flights

41 Travelers in Economy Class, Roundtrip

1. Washington DC – US
2. Cancun – Mexico
3. Barcelona – Spain
4. Amsterdam – Netherlands
5. Rome – Italy
6. Madrid – Spain
7. Istanbul – Turkey
8. Bali – Indonesia
9. Singapore – Singapore
10. Nice – France
11. Palma – Spain
12. Dubai – United Arab Emirates
13. Ibiza – Spain
18,482 EUR
25,431 EUR
25,640 EUR
26,264 EUR
28,086 EUR
28,806 EUR
28,867 EUR
29,654 EUR
29,967 EUR
30,753 EUR
31,285 EUR
33,809 EUR
36,364 EUR
57 Stops, 982 h travel
92 Stops, 1,184 h travel
89 Stops, 1,361 h travel
76 Stops, 1,150 h travel
75 Stops, 1,225 h travel
80 Stops, 1,237 h travel
83 Stops, 1,263 h travel
112 Stops, 1,816 h travel
86 Stops, 1,584 h travel
97 Stops, 1,277 h travel
124 Stops, 1,575 h travel
87 Stops, 1,491 h travel
137 Stops, 1,482 h travel

Corporate Group Travel Case Study Results – Hotels

nights, single room, >4 Stars, >8.0 Rating, <2km distance from city center

1. Bali – Indonesia
2. Nice – France
3. Istanbul – Turkey
4. Ibiza – Spain
5. Dubai – United Arab Emirates
6. Rome – Italy
7. Cancun – Mexico
8. Palma – Spain
9. Singapore – Singapore
10. Barcelona – Spain
11. Madrid – Spain
12. Washington DC – US
13. Amsterdam – Netherlands
9,348 EUR
12,136 EUR
14,104 EUR
14,924 EUR
15,252 EUR
16,400 EUR
17,548 EUR
18,532 EUR
19,024 EUR
20,336 EUR
20,992 EUR
26,896 EUR
44,608 EUR
Hotel Mansion *****
Mercure Nice ****
Sura Hagia Sophia *****
El Pacha ****
Bonnington Jumeirah ****
Hotel Barberini ****
Alof Cancun ****
HM Balanguera ****
Novotel Singapore ****
Barcelo Raval ****
Iberostar Las Letras ****
Capital Hilton ****
Movenpick Amsterdam ****

Corporate Group Travel Case Study Results – Visa Analysis

Assumption: Starting location defines nationality

Meeting Locations

1. Dubai – United Arab Emirates
2. Bali – Indonesia
3. Singapore – Singapore
4. Istanbul – Turkey
5. Barcelona – Spain
Amsterdam – Netherlands
Rome – Italy
Madrid – Spain
Nice – France
Palma – Spain
Ibiza – Spain
12. Cancun – Mexico
13. Washington DC – US

Visa / eVisa / Visa on arrival

/ 8 / 29
/ 0 / 0
/ 0 / 0
/ 0 / 30
/ 0 / 0
/ 0 / 0
/ 0 / 0
/ 0 / 0
/ 0 / 0
/ 0 / 0
/ 0 / 0
// 0
20 / 0 / 0

Corporate Group Travel Case Study – Final Results

All flightshotels and visa information combined

Meeting Locations

1. Bali – Indonesia
2. Nice – France
3. Istanbul – Turkey
4. Cancun – Mexico
5. Rome – Italy
6. Washington DC – US
7. Barcelona – Spain
8. Singapore – Singapore
9. Dubai – United Arab Emirates
10. Madrid – Spain
11. Palma – Spain
12. Ibiza – Spain
13. Amsterdam – Netherlands

Total Group Travel Price

39,002 EUR
42,889 EUR
42,971 EUR
42,979 EUR
44,486 EUR
45,378 EUR
45,976 EUR
48,991 EUR
49,061 EUR
49,798 EUR
49,817 EUR
51,288 EUR
70,872 EUR

Avg. Price per Traveler

951 EUR
1,046 EUR
1,048 EUR
1,048 EUR
1,085 EUR
1,107 EUR
1,121 EUR
1,195 EUR
1,197 EUR
1,215 EUR
1,215 EUR
1,251 EUR
1,729 EUR

Visa Requirements

1 Traveler needs visa
5 Travelers needs visa
34 Traveler needs visa (30 on arrival)
7 Travelers needs visa
5 Travelers needs visa
20 Travelers needs visa
5 Travelers needs visa
3 Travelers needs visa
37 Travelers needs visa (8 eVISA & 29 on arrival)
5 Travelers needs visa
5 Travelers needs visa
5 Travelers needs visa
5 Travelers needs visa

Despite a majority of the travelers of this corporate group coming from the United States, it is cheaper for everyone to meet in Bali, Indonesia than in the US.

Are you interested in doing similar analysis for your corporate group travel? Contact us and learn more about our corporate group travel platform!

2018-02-13T06:33:40+00:00February 13th, 2018|Blog|0 Comments

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